logo

E-LEARNING POLICY



PREAMBLE

St. Joseph's College of Education (JOSCO), from its teaching and learning policy, strives to make a contribution to the society through the provision of excellent teacher education. The College puts its students’ potential and preparing them for the world beyond College at the core of all its activities. In the recent world order, where digital technologies are more prevalent and relevant to the success of teaching and learning, the College in its pursuit of academic excellence intends to develop and use digital technology to reach its students and staff for the purposes of teaching, learning and other fora such as workshops, conferences etc. It is therefore important to equip the tutors and student teachers with the necessary ICT knowledge and tools to meet the development of the society.

PURPOSE

The aim of this policy is to set out the way in which e-learning should be managed. This policy is to enable Management, Staff and Students to understand their roles within e-learning and how to make best use of e-learning as a teaching and learning tool. This is to strengthen the College’s capacity to support online delivery of courses, programmes and library content, and the use of technology-enhanced teaching and learning to result in increased access to and success in quality education.

POLICY STATEMENT

The College recognises the value of e-learning in increasing the knowledge and supporting the development of staff and students. JOSCO will adopt a ‘blended learning’ approach. Blended learning allows us to use a number of learning methods to increase the effectiveness of training and meet the needs of individuals and their specific learning styles.

FORMS OF E-LEARNING

Forms of e-Learning to be employed by the College are:

  • 4.1 Learning Management System (LMS)
  • A Learning Management System is a software application for the administration, documentation, tracking, reporting, automation and delivery of educational courses, training programmes, or learning and development programmes. The College has adopted a customized LMS with the URL https://www.joscolms.com for delivery of teaching and learning. Tutors and students will be trained on the use of the LMS for effective course work. The ICT Unit is responsible for the management of the LMS. Google Meet, Zoom, Google Classroom, Edmodo, Microsoft Teams, YouTube, Telegram and WhatsApp will be used to augment the College LMS for synchronous interactive sessions and tutor-students communications.

  • 4.2. Blended/Hybrid Learning
  • It is the mixing of different learning environments, combining traditional face-to-face classroom methods with online mediated sessions. The College blended learning is designed to allow students stay at the comfort of their homes whilst being engaged by tutors via online platforms such at the College LMS and any other convenient platforms, and face-to-face sessions whenever students are in school.

  • 4.3 Flipped learning
  • It is an instructional strategy and a type of blended learning, that aims at increasing student engagement and learning by having students read on unit of a lesson at their home through online platforms and work on live problem-solving during class time (face-to-face session). This approach will help tutors to prioritize active learning during class time by assigning students lecture materials and presentations to be viewed at home or outside of class whilst adequate time is spent on practical activities or problem-solving.

  • 4.4 Tutorial
  • Due to challenges with Internet access across some part of the country, tutors are allowed to prepare and design their course ware in tutorial mode such as PowerPoint presentation, video and/or audio recordings, web-based content, interactive content using Captivate and Storyline software, etc. These course ware should be smartphone compatible and must be available to students online or offline at no cost.

    SCOPE OF APPLICATION
    5.1 Management
  • Discussing e-learning and development needs with Governing Council, tutors, and other relevant stakeholders
  • Planning and scheduling e-learning to fit in with face to face teaching as appropriate
  • Booking e-learning lessons
  • Completing and submitting the evaluation form at the end of all courses
  • Taking time to reflect on learning outcomes, benefits and planning for the e-learning sessions
  • Discussing learning outcomes with the college management and sharing learning with others
  • College management must put in place a whole e-learning plan for learners by:
  • Acquiring either a College branded LMS or one of the free LMSs recommended by the
  • e-learning team
  • Creating accounts for all teachers and learners
  • Preparing a timetable and long-term e-learning plans
  • Providing teachers with laptops, modems, internet data, airtime and fit for purpose acoustic speakers.
  • Providing teachers with the needed Teaching and Learning Resources (TLR).

  • 5.2 Staff and students will be supported throughout by
  • A robust IT infrastructure that allows pervasive high-speed connectivity, has sufficient bandwidth, storage capacity and technical capability to create and      deliver rich multi-media course content to students on demand.
  • A robust but flexible Learning Management System (LMS) that incorporates a range of well-supported interactive tools for teaching and assessment both on      campus and at home
  • technology enabled physical teaching, study and assessment spaces designed to be flexible and aligned to the teaching and learning strategies of our staff      and students
  • contributing to and drawing from world-class Open Educational Resources to both enhance our reputation as a leading education provider and to enhance      student learning experience.

  • E-LEARNING TEAM

    For effective e-learning delivery, the management should employ the services of qualified IT support staff or upgrade the skills of existing ones if need be. In addition, teachers should update themselves with the requisite technology and media related skills that are needed. For the purpose of this policy, the e-learning team shall include;

  • Vice Principal – Chairperson
  • Academic Affairs Officer
  • College System Administrator
  • Quality Assurance Officer
  • College Librarian

  • The Principal and management team should:
  • Constitute a technical support team for tutors and learners to support the designing and implementation of e-learning and other related issues.
  • Appoint e-learning Administrator to manage learners’ subscriptions, emails and communication between College and home.
  • Appoint an e-learning coordinator who organises and synchronises all e-conferences and activities.

  • TUTORS

    In fulfilment of the College Teaching and Learning policy and the use of digital technology to enhance quality teaching and learning, tutors are enjoined.

  • To deliver quality lessons using ICT and digital technologies where appropriate
  • To ensure students are using ICT and digital technologies in a safe manner
  • To abide by the College’s expectations when using digital technologies for teaching and learning
  • To ensure they use only the College’s Learning Management System (LMS) and other college accredited electronic learning tools when communicating with       staff and other students in relation to teaching and learning activities
  • To keep all digital technologies safe and secure

  • LIBRARY

    In order to facilitate e-learning, the library shall be responsible to provide e-library and e-support services to support teaching, learning and research. In this regard, the library shall ensure the following:

  • To provide avenues to users to use computers/laptop, external drives, CD, pen drive, ear phone to assist users with their electronic and online learning.
  • To provide access to e-resources (online academic database) in the form of e-books and e-journal articles to library users.
  • To provide avenue to access library resources remotely; the library shall provide Online Public Access Catalogue

  • IT INFRASTRUCTURE

    The forward planning of our IT infrastructure must be aligned to our strategic vision to ensure that we can achieve our ambitions. The vision outlined in this document is of a very different teaching infrastructure to the one we have at present. Pervasive, high-bandwidth connectivity must be factored in to future expansion of the campus network capacity and be sufficient to support significantly increased use of multi-media content within the LMS. This should be true in and between all locations on which the College has a presence. Operability must also be high so that lessons delivery is not stifled by unreliable technology. The use of personal devices for a wider range of academic activity will become more pervasive on campus and this will have implications for the configuration of fixed computing installations. Interactive engagement with large student groups in a flexible classroom environment via personal devices will also feature in the future teaching environment. A key consideration will be the use of technology in assessment. In the short term, this may require enhancement of IT within physical spaces to accommodate e-assessment in fixed locations with fixed IT installations and, in the longer term, the introduction of technologies to support assessment in any Wi-Fi enabled space. In planning for the future, account must also be taken of emerging factors such as 4G and cloud computing that have the potential to impact on our IT infrastructure.


    E-LEARNING EVALUATION GUIDELINES

    One critical area that management should focus on is their evaluation strategy for the e-learning platforms they seek to implement. The purposes of the evaluation are.

  • To measure the effectiveness of the media used, the effectiveness of teaching and learning after lessons have been delivered or implemented
  • To check for the quality of the lessons, teacher’s materials and technology being used to upgrade or improve before whole College implementation
  • To evaluate if effective teaching, learning and assessment is happening (both formative and summative).

  • EVALUATION OF E-LEARNING CLASSES

    In order to ensure and promote the quality of e-learning programmes, the college management is required to log-in to the e-learning platform periodically during lessons to observe, collect data and generate reports for analysis and decision-making. They must conduct assessments in these areas:


    Tutors Evaluation

    The Principal and the College management must conduct periodic tutor evaluation to:

  • Ensure that tutors are continuously improving on the instructions and materials they give to learners,
  • Ensure they are setting clear learning objectives according to the approved courses
  • Ensure that they are achieving the actual learning outcomes and the desired motive of e-learning.

  • Learner Evaluation

    Learner evaluation is crucial to all e-learning programmes. This is because the College needs feedback on how to improve on the media, instructions and assessment modules. The following guidelines are to be ensured by the management:

  • All learner evaluations are administered by the Heads of Department and the Quality Assurance office.
  • Ensure confidentiality of learners’ responses.
  • Tutors should have access to a composite of the results after each assessment.
  • Learners’ evaluation may include learners’ reactions, learning, behaviour, and results.

  • MONITORING

    The monitoring of this policy will be done in conjunction with the Teaching and Learning policy. The Principal is ultimately responsible for the implementation of this policy. However, the Vice Principal, Heads of department, Academic Affairs office, the Quality Assurance office and other stakeholders responsible for monitoring teaching and learning as contained in the Teaching and Learning policy are expected to ensure compliance to this policy.

    REVIEW

    This policy and the use of ICT and Digital Technologies will be reviewed and updated annually or more frequently based on changes to digital technologies. The intention is to ensure we are at the forefront of using e-learning in all its forms. The review of this policy will be done in conjunction with the Teaching and Learning policy.